Suggestion Box - Deployment Plan
While most collaborations feature participants entering ideas about a focused topic within a relatively short, specified time window, the Suggestion Box is designed to be opened and left open for an extended period of time.
During that time, potential collaborators will need to be invited to participate and may need to be reminded from time-to-time of this anonymous pathway to enter improvement ideas on a myriad of topics. Individuals can submit multiple ideas at once and/or return later to enter additional ideas at any time.
For this collaboration to be effective, pick a relatively short window at the end of the collection period for team members to enter "last" remaining ideas, interact with existing ideas, and align on any suggestions that should be considered for implementation. Without focused interaction with the ideas, the Box will not have adequate prioritization of the ideas to provide much value to the team.
After reviewing the ideas, a new 'fresh' Suggestion Box can be created.
Preparation
- Identify the audience to invite to the collaboration
- While collaborations will work with as few as 12 people, we recommend a minimum of 20 participants in a collaboration.
- Create a Communication Plan to Encourage Participation
Refer to this article for more detailed information
Set Up
- The collaboration does not require modification and can be launched as-is.
- Click Publish - your application is now Open for input
- Copy the link generated for the collaboration and disseminate as needed.
Soft Launch (optional)
- Select three trusted advisors with diverse viewpoints, perhaps with different roles or functions
- Copy the URL for the collaboration, ands send the link to those select people to exercise
- Review responses and feedback from initial participants
- Adjust the Introduction or positioning information as needed to clarify the nature of feedback desired
Refer to Soft Launch for more detailed information
Full Launch and Driving Participation
- Copy the URL for the collaboration
- Notify intended participants of the collaboration using email or other messaging tool
- Periodically remind potential collaborators about the Suggestion Box (and resend the collaboration URL), perhaps during regular team meetings.
- Heighten communication during the last phase of collection. Direct team members to review and prioritize ideas that have been entered.
Close
- The session will automatically close depending on the date parameters you provided
- The Admin can manually close the session