Town Hall - Public Comment - Deployment Plan

Preparation

• Identify the audience to invite to the collaboration or where to post the URL for public access
• Identify materials that should be included for participant reference and review, if any
• Create a Communication Plan to Encourage Participation

Refer to this article for more detailed information

Set Up

• Important! Click on the Introduction block
  • Edit the first paragraph to accurately reflect the topic for this Public Comment session. Limit information to a short paragraph.
  • You may leave remaining text describing the collaborative effort as-is. Optionally, you may edit the Rules to confirm to your standard.
  • Click the Save button at the bottom of the Introduction.
• Strongly encouraged: Click Add Material to add supporting information participants can reference to frame their insights and provide appropriate feedback.
  • In general, you can upload a PDF or an image.
  • Keep materials as short as possible while providing adequate information for participants to provide relevant feedback.
  • Mention how feedback will be used. Be clear on whether individual questions submitted in the forum will get a response.
• Click Publish - your application is now Open for input
• Copy the link generated for the collaboration and disseminate as needed.

Soft Launch

1. Select three trusted advisors with diverse viewpoints, perhaps with different roles or functions
2. Copy the URL for the collaboration, ands send the link to those select people to exercise
3. Review responses and feedback from initial participants
4. Adjust the Introduction or positioning information as needed to clarify the nature of feedback desired

Refer to Soft Launch for more detailed information

Full Launch and Driving Participation

1. Copy the URL for the collaboration
2. Notify intended participants of the collaboration using email or other messaging tool
3. (Optional) After 3 - 5 business days, provide a reminder message with the collaboration URL

Close

• The session will automatically close depending on the date parameters you provided
• The Admin can manually close the session